Job descriptions & minutes
board positions job descriptions
Vice President of Baseball Operations (1 person)
- Oversight of all In House Baseball, Travel Baseball and Fastpitch Operations
- Initial point of contact for all parent questions around Baseball and Fastpitch leagues
- Oversee the Assoc. VP of In House Operations to build out field assignments, league commissioners and schedules
- Oversee the Assoc. VP of Travel Baseball Operations to build out Evaluations, Coach Selection, Winter Training and team activities
- Oversee the Assoc. VP of Fastpitch Operations on field assignments and league activities
- Point of contact for Adams Township
- Schedule and run board meetings
- First point of contact for all spending requests
- First point of contact on all parent inquiries
- Point of Contact for Community Events such as Dick’s Shop Day
Assistant Vice President, In-House Operations (1 person)
- Select Commissioners for all Baseball Leagues in Spring, Summer, and Fall
- Build Field Schedule for all league practices and games for Spring, Summer, and Fall
- Monitor Registration numbers and work with commissioners on team building
- Manage lights schedule for all In House games and practices
- Coordination of jersey and hat ordering and assignment with Director of Sponsorship
Assistant Vice President, Travel Team Operations (1 person)
- Oversee Evaluations, Coach Selection, Winter Training and team activities for Travel Baseball
- Act as main liaison between Travel coaches/parents and the board
- Assist with travel budgets and tournament scheduling
Assistant Treasurer of Travel Teams (1 person)
- Track all travel-team finances, tournament fees, and winter training budgets
- Work directly with Treasurer on reporting and transparency
Registrar (1 person)
- Create online registration for Spring, Summer and Fall baseball and softball
- Monitor registration numbers and update board members
Field Maintenance Assistant (1–2 people – supports Director of Facilities)
- Manage inventory of field dry and field chalk
- Ensure commissioners and coaches know their field maintenance responsibilities and that fields are dragged after each use
- Manage field maintenance equipment
- Support coaches in making decisions on play/practice during inclement weather
- Perform seasonal field maintenance
Equipment Manager (1 person)
- Maintain all in-house and travel baseball and fastpitch equipment inventory
- Annual baseball and softball ordering
- Distribution and collection of all equipment bags for in-house and travel baseball
- Point of contact for AD Starr/Dick’s Sporting Goods representative
- Maintenance of all old and existing equipment at Callery Shed
Fundraising, Signs and Sponsors Coordinator (1–2 people)
- Renew existing sponsors for the upcoming season and update logos
- Connect with community for potential new sponsors
- Manage signage for fields to ensure all field sponsors are represented
- Coordinate jersey in-house jersey orders to ensure that team sponsors are represented
Uniforms and Spirit Wear Coordinator (1 person)
- Work with vendor to coordinate uniform sizing and ordering
- Organize uniform distribution
- Work with vendor to coordinate Spirit Wear Sale 2× per year
Community Outreach Coordinator / Community Events Coordinator (1 person)
- Create Community Events subcommittee
- Seek and manage all Association Fundraisers
- Work with Director of Sponsorships to build leads for potential sponsors
- Plan and execute community events (Dick’s Shop Day, movie nights, etc.)
Concessions Co-Chair (1–2 people)
- Assist current Concessions Chairperson to manage concession operations
- Coordinate concession supplies
- Help coordinate concessions schedule for the spring and summer
Umpire Coordinator (1 person)
- Work with Bronco and Minor Commissioners to schedule umpires for all in-house games
- Schedule Umpires for any home Travel games and tournaments, upon request
- Recruit Middle School and High School players to umpire Minor Games (if applicable)
- Schedule and run Umpire Clinic for all Middle School and High School players (if applicable)
- Communication with all Umpires on rain outs and reschedules
If you are interested volunteering for any of the Open Board Positions, please email us at Marsbaseball@marsbaseball.org
